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Administrative Specialist II-Outpatient Psychiatry
Portland, ME
Job Description
Summary
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The schedule is M-F 7:30-4:00pm or 8:00-4:30pm. No weekends and no on-call duties!
Maine Medical Center Department of Outpatient Psychiatry is hiring an Administrative Specialist II who performs a combination of administrative, project, and secretarial work for the Director or Senior Director of the department of Psychiatry. The ideal candidate is well-organized and detail oriented. This person must be friendly and have the ability to maintain a high level of professionalism. This position works with Excel spreadsheets and Outlook. Proficiency in Microsoft Office programs is important.
Responsibilities will include:
- Maintaining calendars and scheduling
- Taking meeting minutes, preparation of communications, material preparation, spreadsheet reporting and editing documents
- Working on assigned projects
- Ordering office supplies
- Other Administrative tasks as needed
**Epic or EMR experience is preferred
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Required Minimum Knowledge, Skills, and Abilities (KSAs)
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Education: High school diploma or GED preferred. Bachelor's degree preferred.
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License/Certifications: N/A
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Experience: 4-5 years of experience in an administrative support role preferred. Demonstrated experience with all Microsoft Office suite products.
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Strong written and oral communication skills.
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Strong interpersonal skills.
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Strong multi-tasking skills.
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Strong problem-solving skills.
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Strong organizational skills.
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Ability to prioritize competing deadlines.
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Additional Information
With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it.
We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.
With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it.
We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.
MaineHealth remains focused on investing in our care team and developing an inclusive environment where you can thrive and feel supported to realize your full potential. If you're looking to build a career in a place where people help one another deliver best-in-class care, apply today.
Additional Information
Maine Medical Center is a Magnet designated 700-bed tertiary care and teaching institution. MMC is Maine's largest hospital and a state-wide health care resource. MMC offers outstanding career opportunities and quality of life in Portland.MaineHealth values diversity and is an Equal Opportunity/Affirmative Action employer. Federal and state laws prohibit discrimination in employment because of race, color, national origin, religion, age, sex, sexual orientation, disability or veteran status.
Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
4 to 5 years
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